Back Office for Auctioneers
Consolidate your back office activities with a fully connected and intuitive workflow.
Back Office Suite - The integrated Back Office allows you to focus on your core business, selling & buying items. Running your entire business in one place you will save time on administration, you won’t lose any more items and will have full control over your tasks. Everything in one easy to use and intuitive module.
Security - Circuit Auction Back Office is run on a secure closed installation, independent from your Circuit Auction Website, this is to ensure none of your internal sensitive data will leak out. Access to the back office server can be limited to IP ranges to ensure that only you will be able to access the data.
Syncing - Circuit Auction Back Office fully and automatically syncs with your Circuit Auction Website and Bid Management sections. No more moving excel sheets from one platform to the next. Now all your data is synced.
Revision Control - Circuit Auction Back Office uses revisions on all pages, so any change can be tracked and changed back if needed. This is very important while working in a team, allowing you to view each team member’s change.
Client Management - Auction managers have full control over clients, consignors and bidders, you can Add/Edit/Delete, change user status (approved or unapproved for bidding), view client's history of past bid bills and consignments, send emails and more.
Consignment - Create a consignment attached to a client and assign a staff member to break up a consignment. You can add a scan of the bill, enter commission specifically for this consignment , add extra fees and payment instructions to be used when creating the consigner order after the items have been sold.
Item - Create Items from consignments, add images, descriptions with translation, categories and prices directly on the item page. You can add automatic tasks to items to streamline the work needed for creating your auction items. Once you have finished writing up the items you attach it to a sale for auctioning on your site. If you sell your own items you can mark them as “Auction house inventory” so you can deal with them separately when creating the orders and tax calculations.
Sales - Circuit Auction Back Office allows you to create a sale and post it on your website to start bidding. First you need to select the type of sale you want (mail or live), add dates and set the bid steps. To add items to the sale select the items you want and in one click they are part of the sale.
Item Numbering - Adding lot numbers is one of our key features. You can assign lot numbers automatically from a category sorting list. The category hierarchy can be easily changed as needed to suit your needs. You can change the lot numbers by moving the items up and down to finalize the auction arrangement. Lot letters (eg. 12A) can be used to enter late lots to the sale without the need to reorder the entire sale.
Export the Sale - Once your sale is ready you can export the entire sale data in excel/word/pdf format for print and uploading to external websites. The output file can be modified to match your printed catalog. Enterprise users can connect to the database through our API, and pull the sale data directly to their publishing software. (eg. 12A) can be used to enter late lots to the sale without the need to reorder the entire sale.
Orders & Billing Circuit Auction - Back Office generates orders automatically for both consignors and bidders, that can be easily sent to your clients or printed out. You can edit the order and add commission on a per item basis, add extra fees for shipping or bank charges, add VAT if needed and more. All activities associated with the order can be tracked so no orders will be lost. Once the payment has been received you can add the receipt number to the order to track payment and make sure no orders are forgotten.
Tasks & Activities Management - Run your auction business efficiently by managing your tasks and activities in one place. You can delegate work to team members and track the progress of each tasks. Tasks can be attached to any content, assigned to a staff member and have a due date. Each team member can login to the Back office and see all the tasks waiting for him, saving time and money for you.